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BILLING Procedures

BILLING - The Student Accounts Office creates your electronic bill (E-bill) BASED ON REGISTRATION for that term. We cannot bill a student UNLESS they are registered. The bill consists of tuition, fees, room, dining (if applicable) and other miscellaneous charges such as Library Fines, Telecommunication Charges, Parking Fines, Residential damages, etc.

DUE DATE: If you have participated in early registration the due date on the initial billing statement will be set approximately ONE week prior to the first day of classes. After the initial term billing statement students will receive a monthly billing statement (issued around the 1st of the month) with a balance due and a due date (usually around the 20th of the month) if they have activity on their account. ALL students must confirm their enrollment on-line at the BU Brain by the end of the first week of classes to avoid course cancellation.

ENROLLMENT CONFIRMATION AND CANCELLATION OF COURSE REGISTRATION: Once students are registered and a bill is prepared the student needs to confirm their enrollment and accept their financial liability for that enrollment. ALL students must confirm their enrollment for EACH term. Confirmation of enrollment is a required process under the Student Accounts menu of the BU BRAIN. By confirmation of enrollment the student agrees to the following:

• to attend Binghamton University for term for which they are registered
• to accept the financial liability resulting from their course registration
• to make payment by the established payment deadlines and acknowledge that they are subject to late fees if payment is not received
• that they understand that outstanding balances will result in an Accounts Receivable hold that will prohibit registration.
• authorize Binghamton University to process any available financial aid to pay their student account charges.

If confirmation of enrollment is not completed by THE END OF THE FIRST WEEK OF CLASSES, course registration will be canceled and the seats will be made available to other students. No prior notification of cancellation will be sent. For graduate students, re-enrollment is solely at the discretion of the Graduate Office. Students who register for classes during the first week of classes must immediately confirm their enrollment and make financial arrangements or they are subject to cancellation at the end of the week.

BILL SCHEDULE: The Student Accounts Office creates your electronic bill (E-bill) BASED ON REGISTRATION for that term. The fall term E-bills are prepared the end of July; spring term E-bills are sent in mid December. During the term, the student will be sent a monthly statement if they have a balance. Each monthly billing statement (prepared on or about the 1st of the month) will list a due date (on or about the 20th of each month), similar to a credit card bill. ALL partial payments of the monthly statement balance will result in an partial payment plan fee ($15). Nonpayment of a monthly statement will result in an additional late fee ($30).

BILL NOTIFICATION: Students will be sent notification to their Binghamton University email address. Once the student signs into the BU BRAIN QuikPAY account, they will have the ability to CREATE an AUTHORIZED USER signon (for parents, spouses and other guardians). All Authorized Users will also receive notification when there is billing activity.

LATE FEES: Students who do not make payment during the billing statement cycle will be automatically assessed the $15 partial payment fee as well as a $30 late fee.

PARTIAL PAYMENT PLAN: Binghamton University no longer offers a structured payment plan with a required percentage of the bill due on an installment schedule. However, students will receive a monthly billing statement with a balance due and a due date. The student has the option of making partial payment towards the balance due. All partial payments will result in an additional nonrefundable $15 payment plan fee. The payment plan fee will be assessed on the next billing statement (similar to a credit card bill). The other option is to make payment of the statement balance in full. Statement balances that are paid in full will not incur additional fees for that billing statement cycle. With this type of monthly billing, students and their families have flexibility in structuring their payments during the first three billing statement cycles of the fall and spring terms before a hold is placed on the students record. An outstanding balance that results in a hold on the students record must be paid in full in order to participate in early registration for future terms. Therefore, fall term all balances must be paid by the end of October in the order to participate in early registration for future terms and spring term balances must be paid by the end of April in the order to participate in early registration for future terms.

HOLDS: Students who have outstanding debts with the University will not be permitted to register for courses or obtain transcripts until the outstanding debts are satisfied. In addition, debts owed to the University that are not paid by the end of the term will be forwarded to a collection agency or the NYS Attorney General's office for collection. These debts are subject to collection cost, penalties and interest, and the debt is reported to the major credit bureaus. Once a student's account is sent to a collection agency or the NYS Attorney General's Office for collection the student is made ineligible to attend the University until the debts are satisfied.

METHOD OF PAYMENT ACCEPTED: Payments are accepted by check (payable to Binghamton University), money order, Visa or Master Card, American Express, and Discover credit cards (No Diners Club), or cash (if paid in person).